Planning for an event is like attempting to look into the future.
If you could look into the future, you would be the best event planner
around. Unfortunately, us mortals have to use math to figure out how
many people are coming and what they will. The threat of not providing
enough is an unhappy audience while the threat of providing too much is a
lack of space and a rising production bill. Getting the event size
estimate is one of the more important jobs.
The biggest thing to do is ask for RSVPs. Many reservations don’t
have to be done through snail mail anymore. The first thing to do is
enable yourself to be efficient with online or email RSVP. Make it
convenient for everyone including yourself and get as many RSVPs as
possible. Much of event planning is aided by apps and online tools. Use
them!
RSVPs help, but sometimes you just can’t get people to check in. It
happens! The common assumption is that only thirty percent of a crowd
will RSVP. That means multiply the number of rsvp’d by 3.33 and you
should have an estimate of actual attendees.
Napkins and drinks are smaller things that still need to be accounted
for. Multiply your guests number by 10 to 15 and you will receive the
number of napkins needed. It can be really amazing how many messes
happen at events. Multiply the estimated number of guests by 3 in order
to guess at drinks.
As an equation, we can use this:
Estimated Guests = RSVPs * 3.33
Estimated Napkins = Estimated Guests * 15
Estimated Drinks = Estimated Guests * 3
Estimated Napkins = Estimated Guests * 15
Estimated Drinks = Estimated Guests * 3
The final tip is to reduce the damage if you estimate too high or too low. Work with an experienced company who will provide any sort of chair or table rental in Los Angeles to meet your local needs. A company with experience can also give better estimates as no one has the real numbers.
Source Url:- http://aaarents.com/event-size-math/
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