Organizing the Floor Space at Your Party

Once you have chosen a venue for your next party, it’s important to spend some time considering how you’ll want to utilize the available floor space. The layout of your event will have a huge impact on the energy and flow in the room. A poor use of space can make a room seem crowded and cramped, or it can make your event seem desolate and empty. That’s why it’s essential to arrange things in a logical way so that there is a well-planned flow for guests to move from one area to next.

Be sure that you have a closet or coat check available for guests immediately when they enter your party. If you are serving hors d’oeuvres, have a few stations of food set up so that everyone isn’t crowded around one area. Try placing food toward the back of the room to help draw guests in. If you have a seated event, leave plenty of space between tables for guests to push back chairs and for servers to navigate the aisles. Keep your space as open as possible and place the bar, dance floor and any attractions near each other. Also, make sure that the restrooms are clearly marked.

If you are setting your event in a location that hosts multiple events throughout the year, then talk with the venue manager to find out what types of room layouts clients have used in the past. They are sure to have some suggestions after witnessing first-hand what worked well in the space and what didn’t.

When determining where to place your event rentals at Los Angeles parties, take the time to carefully organize the entire floor space. This will guarantee that your guests will be able to find and enjoy all of the features and activities that you spent so much time and energy creating.

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How to Handle Large-Scale Events

Large-scale events pose unique challenges compared to smaller events, and the details that go into planning them are much more involved. Certain considerations must be made to guide people to where they need to be, and to keep everybody safe. Here are some tips for handling successful large scale events.

Crowd control

Large events often have different activities spread out over a wide landscape, so it’s important to devise ways to control guest traffic. Utilize barricades or fencing to guide people to where they need to be and keep them out of areas that they shouldn’t be accessing. If you need event rentals Los Angeles vendors can provide the appropriate crowd control barriers for you.

Tents and canopies can also be rented to help you delineate certain areas and activities at your event. Not only will they provide a clear visual marker, but they will also provide shade for your guests, keeping everyone cool and comfortable.

Communication

For any large-scale event, you will have a team of staff, volunteers and vendors working on-site who will need to coordinate tasks. It’s important that you and your team can all communicate quickly and easily at your event, even if you are spread out across a large venue. Consider renting push-to-talk radios so that your team can stay connected. Be sure to train everyone on the instructions and protocol for using the radios in advance of the event.

Safety

Large scale events inherently cause more of a safety concern than smaller events. Large crowds can occasionally bring the potential for violence, and also result in reduced response times from officials. In order to maintain a clear sense of public safety throughout your event, consider having event security or uniformed officers on hand. Also, be sure that you are following all fire and safety codes for your venue to keep all of your guests safe.

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Catering Advice for the Avid Party Planner

No great party is complete without a variety of delectable food. When choosing the menu for your next party, be sure to take into consideration your guests’ tastes, as well as the style of the event. Follow these simple tips to make sure that nobody leaves hungry.

Stick with the season

The season should help dictate the food that you’ll serve. For an outdoor party in the heat of July, choose light and cool options like summer gazpacho shooters, fresh fruit kabobs, and refreshing lemonade. For a winter event, stick with heartier foods like roasted root vegetables, comforting mac and cheese bites, and warm mulled ciders.

Cater to your audience

If your next bash will have a lot of small children running around, then be sure to have some basic food options that they’ll be happy to eat. For a children’s menu, stay away from fancy ingredients and spicy flavors, and instead offer some classic options like peanut butter and jelly finger sandwiches or breaded chicken cutlets. If your invite list includes a lot of guests from a particular culture, then integrate some flavors and dishes that are common to their heritage.

Timing is everything

Remember that if you are having a party during dinner time, your guests will likely be hungry. If your event will be between 5 p.m. and 7 p.m., be sure to have some more substantial food offerings available. If your party will be held later in the evening, then you can get away with providing lighter fare like cheese boards, crudité platters, and hors d’oeuvres.

Bonus points for presentation

Once you’ve chosen the food for your party, take some time to consider the best way to display it. Presentation can go a long way towards making food look mouthwateringly appetizing. To be sure that you have enough tables and supplies to artfully display your food, seek out the party rentals Los Angeles CA has to offer.

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Planning the Perfect Wedding

our wedding is one of the most important days of your life, and there is a lot that goes into making sure your big event is perfect. Don’t overlook the finer details, as they will have a big impact on the overall look and feel of your wedding. Follow these tips for planning a perfectly memorable wedding.

Colors

The colors you choose for your wedding are important because they will make an immediate impact on your guests when they enter your venue space. Let the season of your wedding help dictate the color scheme that will work best. Also, consider the space that you’ll be in. If your wedding is in an indoor venue with bold carpets or drapes, you’ll want to stay away from colors that clash and instead find a scheme that will complement the space.

Style

The style of your wedding should reflect your personal tastes and create an ambiance and mood. If you are a romantic at heart, you may want a romantic wedding complete with a lace wedding gown, ivory and light pink roses, and flickering candles. If you and your fiancée think of yourselves as free-spirits, you might want to consider a whimsical wedding that features fun details like a self-serve candy bar, a trendy topsy-turvy wedding cake, and colorful paper lanterns strewn from the ceiling.

Seating

The layout of your reception is an important part of making sure your event runs smoothly. If you are having a sit-down dinner, tables should be placed with enough room in between for catering staff to easily maneuver. If you are having a cocktail reception, small groupings of café tables or hi-tops with chairs should be sprinkled throughout the space. Also, consider adding a lounge-style seating area for a comfortable space. If you need chair rentals in Los Angeles, let the professionals help you decide how much seating you’ll need.

 

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