Determining the Right Number of Seats for Your Guests at Your Next Event

Chair Rental in Los Angeles

Scheduling a large event such as a party or conference involves many small details. You have to secure a venue and determine the guest list just for a start. Figuring out seating arrangements is simply another part of the process. You might have the invitations taken care of, but now it’s time to consider the number of chairs that you need to provide.

How Many Chairs Do You Need?

This can be a tricky issue to address. For example, some of your guests might bring an unexpected “plus one,” which would force you to reconsider the way your venue is set up. A shortage of seats means that not everyone would be able to comfortably attend the event.

A Simple Solution

That said, all is not lost. Some mental math is all that’s required to fix a seating problem. First, assess the nature of your event. If it’s a conference, it is less likely that extra guests would appear, as the attendee list is often fixed. An event such as a class reunion or wedding tends to have a more fluid number of attendees. In those cases, it’s best to be generous in your estimations. Double the existing number of chairs to accommodate the possibility of plus-ones. In general, you should also factor in the size of the venue, as well as its timing. Rent enough chairs for the maximum number of guests that you think might attend.

Rely on AAA Rents & Events

Our company offers a wide selection of chairs so that you can seat all of your guests comfortably. No matter the size, location, or formality of your event, our product catalog is sure to have the perfect fit for your needs. To make setup even easier, we deliver the chairs to your venue and pick them up once the event is finished.

With over 15 years of experience, AAA Rents & Events is the best source for chair rental in Los Angeles. Contact us today to learn how we can make your event even better. We offer assistance in the planning process, from rental estimates to advice on which style of seating you need.

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How to Beat the Heat When Your Party is Outside

As Los Angeles temperatures can easily reach the high 70s and more than 90 degrees Fahrenheit in the summer, finding ways to beat the heat is mandatory for anyone throwing a party. Record highs for the region hit 112 degrees Fahrenheit one September, but even April had a record high of 106 degrees Fahrenheit. When you want to beat the heat and help your guests feel cool, you need to know what to add toyour party and how rental companies can help.

Must Have Products for an Outdoor LA Party

Some of the must haves that you should add to your list include things you already considered like bottled water and ice. Plan on each guest drinking at least one to two bottles of water per hour. If the temperature is higher, you’ll need to keep more ice and water on hand. Ice keeps the drinks cold and can keep any food that you serve at the proper temperature too. You can also keep bottles of sunscreen on hand that you encourage guests to use. Make sure that they apply more of that sunscreen as the party goes on. It’s also helpful to offer guests plenty of shade under canopies and tents.

Party Rental Companies Los Angeles Help

Though you may think that you can plan your party all on your own, Los Angeles companies can provide all the shade that you and your guests need. Even if you throw the party in a park or an area with lots of trees, the wind and the angle of the sun can make it almost impossible for guests to relax in the shade. Rental companies can bring tents and canopies to your party location, set up those shady areas for you and come back later to take everything down. You’ll also find other items that you can rent to help your guests have more fun like tables and chairs, buffet equipment, and lighting for outdoor parties at night.

Rent Supplies and Equipment Today

No matter when you want to throw an LA party, you can rent all the equipment and supplies that you need weeks and even months before your big night. Look at all the top party rental companies Los Angeles has to offer like AAA Rentals, which is a great choice for anyone throwing a party in LA. Check out all the great lighting and electrical equipment for use after the sun goes down and great tents and canopies for beating the heat during the day.

Source URL: http://aaarents.com/beat-heat-party-outside/

5 Tips for Finding the Right Party Rental Service in Los Angeles

A party rental company in Los Angeles needs to be at the top of your list of things to do when planning a party or event. You need a reliable company that offers a good inventory of items. When you find a good company, they will save you time and money, which are equally important.

1. Visit a Showroom

It’s hard to get a vision for your event without seeing the supplies in front of you. Visit our showroom of party rental items and services so you can see what they have as well as the quality and condition of everything.

2. Check Out the Inventory Online

A company’s website is a great tool for learning about them. (Feel free to explore ours while you’re here!)

Learn about the events that the rental service has provided rentals for in the past and view a photo gallery. We have photos of many of our past events and have helped with graduations, carnivals, and everything in between.

Every event you hold might be different. This means you might need tables and chairs for one event, bar equipment for another, and tents and lighting for another.

3. Make Some Comparisons

Take the time to make comparisons between a few rental services in LA. Take into consideration not only cost, but also availability of supplies. You don’t want to have to work with multiple companies to get all of what you need.

4. Ask Questions

It’s a good idea to ask questions of the company to learn about costs as well as what they’re able to do to help you. We’re happy to address any questions you have about rentals for an upcoming event.

See Our Price List

5. Read Reviews

You should read some reviews online about the party rental service. If others have had a good experience, the likelihood of you having one is high. (You can read our reviews here.)

A great party rental service will make it easier to get tables, lights, catering equipment, and so much more. Let us help your event to be successful by calling to rent items with us today!

Source URL:  http://aaarents.com/5-tips-finding-right-party-rental-service-los-angeles/

Don’t Forget to Keep Your Guests Warm as the Night Rolls In

Congratulations! You have booked a venue for your party, and you are now trying to iron out the furniture needs for hosting so many people…

You’ve probably already thought about tables and chairs. You may have already gotten the tents squared away. What’s left besides shelter and seating?

Temperature. Control it! Don’t neglect space heaters.

Hot Days, Cool Nights

Parties often start in the early evening. At this time, the temperature can still be fairly warm. It’s tempting to not even think about space heaters! However, after people start mingling and dancing, a little bit of sweat on your guests is bound to develop. Once the temperature begins to drop in the late evening, this is a recipe for some very cold and uncomfortable guests. Having space heaters at your party solves this problem!

The Value of Warmth

Everybody knows you need to treat your guests warmly. This means welcoming guests to your party, being a gracious host, and literally keeping your guests warm! If your guests feel the slightest chill, they may turn grumpy. They might even leave your party early. You simply can’t underestimate the value of keeping your guests warm. This is true in both a literal and figurative sense.

Cozy Up Those Tents!

If you are hosting your party outside, placing your space heaters inside of tents is the way to go! The tents will keep all of that warmth in one place. People will be able to chat, eat, and socialize in a warm area. The cool air outside will also be available to anyone who happens to work up a sweat on the dance floor and needs to cool off. 

What are you waiting for? Take the time to book space heaters for your party today. Once the party warms up as the night temperature drops, you and your guests will be glad you did!

Source URL:  http://aaarents.com/dont-forget-keep-guests-warm-night-rolls/

How To Get a Seamless, Flawless Party…Even if You’re Unsure About the Space!

AAA Rents uses 3-D CAD software to help design the perfect flow and ideal setup for any gathering.

In any event at a new venue, there long list of unknown elements that can affect the event and the way it carries out from start to finish.

Part of this is the appearance of unpredictable guests, but part is also the initial layout of all rented items. Tables, walkways, dance floors, even placement of heaters — every area that guests may wander can have unexpectedly large effects on the comfort levels of the guests.

And if you’ve ever coordinated an event before, you know — there are always surprises. Always.

Of course, it’s part of what keeps the profession interesting…but nobody needs those headaches, right?

There’s a very good solution for this problem: 3-D CAD software!

Our computer program helps us identify optimal placements based on real-world measurements for the best flow of guest activity possible.

It’s very simple. If you’re able to get the measurements of the venue, then we can help you make the best possible use of the space.

Contact AAA Rents & Events

We’ll help you with placement, and we’ll even offer our recommendations on what to order for any given occasion. We’ll help you keep the guests’ feet moving the right way by minimizing bottlenecks and wandering, and providing the best flooring for the event.

Take a look at our inventory with us. We offer more than just dance floors – we’ve got a variety of walkways, plants and hedges for guidance, red carpets, ropes, fencing, barricades, pool bridges, aisle ways, Astro-turf…even elevated runways and stages!

Don’t rely on memory…spatial memory in most people is much, much worse than they realize. Get those measurements, and call AAA Rents & Events! Let’s use computers for this task, and keep the people moving smoothly along.

Source URL : http://aaarents.com/get-seamless-flawless-party-even-youre-unsure-space/

Get Your Los Angeles Party Rentals Delivered and Set Up (Without Doing Any Heavy Lifting Yourself!)

Your first time with a new vendor is always a source of anxiety. How could it not be? Especially if you’re the primary event coordinator, there’s a million moving parts and they are all your responsibility. The last thing you need is an unpleasant surprise.

But little things that might seem obvious can certainly slip through the cracks, especially if communication is minimal and assumptions aren’t confirmed.

For example: what if you reserved your tables and chairs well in advance, thinking everything was ready for a large event, only to find that “free delivery” from the rental company meant plopping all those heavy tables and chairs down in disorderly stacks, leaving the actual event setup solely to you?

Some things you’d rent for a major event are simply too large and too plentiful for any one person to set up before an event, especially you’re that person. You’re already busy coordinating the entire show. The tables are supposed to be in place, not stacked off to the side. The chairs should be set out at the tables. The linens should match. The lights should be plugged in. The heaters should be ready.

And by the time you figure out what’s missing or wrong, it’s often already too late.

If you’ve never run into experiences like these, count yourself lucky. And if you work with AAA Rents & Events, you won’t have to worry.

If you’re an event planner, talk to us — we can get all your tables, chairs, tents, heaters, ANYTHING delivered and set up for you. You won’t have to lift a finger, our team will do the heavy lifting. And when it’s all done, we’ll pick it all up for you, too.

Click Here to View Our Inventory

Talk to us today about reserving your event rentals and let’s coordinate when and where they’ll be put for you!

Source URL: http://aaarents.com/get-los-angeles-party-rentals-delivered-set-without-heavy-lifting/

Atmospheric Elements (The Benefits of Tents and Canopies)

Everyone loves a good outdoor event until it gets too hot.

Or too bright. Or too windy. Or too rainy. Or too cold or too disorganized or too outdoorsy.

Your Outdoor Event Could Use Some Indoors

No matter the event you’re planning, adding some protection against the elements is a great way to provide your guests with fresh air and space without sacrificing comfort. A tent or canopy will protect friends and family from strong sun, wind and rain (hey, L.A. does get rain sometimes!).

Because at the end of the night, you want your guests to go home not just satisfied, but elated. That’s no easy task, especially when the guest count starts getting up there. But one thing lots of people enjoy is outdoor air, and one way to keep it comfortable is with rented structures to keep outside air flowing without detracting from everything else.

And you don’t need to just rent a tent–there’s plenty that goes into a large event that you can do to make your party the most memorable event of the year.

More Than Just Tents…

Consider adding a walkway to guide guests to the opening of the tent. This will add to the magic of your event and provide definition to the space. Adding a walkway will also reduce the risk of a stumble on uneven ground. If your event includes a band or DJ, consider adding a defined dance floor for guests to enjoy!

If the breeze is cool and light, open the sides of the tent to let the fresh air in. Your guests can breath deep and enjoy the scenery. As the sun sets, the walls can roll down to keep your guests cozy. Lighting will reflect against the white tent walls and provide a bright, pleasant atmosphere.

If you prefer a simpler look, consider a simple shade flat construction. This outdoor option provides a simple guard against strong sunlight while allowing the breeze to cool your guests. This feature can also be set close to an existing building to serve as a “front porch” to your party.

Thinking About Guests Means Also Thinking About Staff

A setup of multiple small canopies can combine to create a long covered space. You can set the band or DJ at one end of the canopies and allow other guests to socialize at the far end. A long set up of single canopies will also make access easier for your caterers and wait staff, so the party can roll on during the buffet tear down with minimal disruption!

Walkway, Heaters, and Lighting

Provide beverage stations at several points under the canopy in addition to wait staff. This will encourage guests to wander freely, socialize, and enjoy the atmosphere provided by the canopy. This will also enable the staff to do their jobs with minimal interference.

Position the tent close to a power source so your caterers have access to electricity as they set up. Additional access issues to consider include heavy items such as coolers full of ice. During meal time, consider opening side walls that will allow for a breeze to pass through the venue to reduce flies and other pests.

Fresh Plants for a Fresh Atmosphere

Your guests will be more comfortable with fewer bugs. Consider incorporating the following fragrant plants into centerpieces or flower arrangements:

Mint

Lemongrass

Lavender

Basil

In addition to being attractively aromatic, these plants will repel mosquitoes and cut down on gnats and flies.

If possible, arrange the theme of your event around the colors included in these plants, or place live versions of these plants on the table and invite guests to take them home as a remembrance or keepsake.

When setting out food for your event, keep covers on hot food and provide mesh tents for cold dishes. Make sure to address a spot to set these covers aside when selecting food so guests can easily access their chosen food and then re-cover it.

No matter the formality of your dinner wear, AAA Rents & Events can help you set a beautiful table. Their reasonable rates on dinnerware, silver, table cloths and place settings can help you create a memorable event. Should your event lend itself to disposable dishes, be sure to provide discreetly placed covered trash cans, again to reduce pesky insects and keep the air fresh.

If you’re looking for tent rental in Glendale, CA, check out AAA Rents & Events for elegant tents and canopies. In addition to protection from the sun, our rental stock includes custom lighting features, swag draping, and flowing curtain panels. Your party can move from bright to exotic, depending on your selection. Relax and enjoy!

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