Better Wedding Planning: How to Use the Space and Save Time During Set-Up

Setting up for a wedding can be very time consuming, and sometimes there is limited time, space, and resources to get the event ready. It may be that the catering and rental companies are not allowed into the building until a certain time, or another event may be held preceding the one you’ve booked. Whatever the case, the following tips will help make the process far less stressful and less time consuming for all involved. Follow these practices to make the wedding setup easy and swift…

Get Organized

Long before the event, sit down and draw out a floor plan and figure out your logistics. Gather all of your best employees or volunteers, and ask for input on how to put on this event in a timely and efficient manner.

Make checklists of everything that is needed. Lay out the precise steps that will need to be taken to accomplish all of the tasks, and be sure everyone is on board.

For example, when loading vans and trucks, be sure to put items in the vehicles in the order needed from front to back–or from front to back, depending on how the vehicle will be unloaded. Be aware of that.

If possible, use software to lay out your floor design to get the maximum usage from the space available. Then you will be able to begin your set-up immediately upon arrival. The best events are the ones where all the time and effort are put into the organization of the function. The event should almost run itself if this is done effectively.

Keep Your Options Available

Realize that floor plans don’t always fit the space they are intended for, and keep several options at hand just in case. Deliveries don’t always arrive on time, and workers can be late (Los Angeles traffic??) or may need to leave for emergencies. Remain flexible, and always have a back-up plan for all aspects of the set-up.

Coordinate with Vendors

Check and double check all of the arrival times of the vendors. Review contracts and specifications beforehand, too. For example, a band may require a specific amount of space for their performances. You do not want to find this out the day of the event.

Rental companies will need exact sizes of the tables you will need for your event. Check on food requirements for caterers, electrical needs for special lighting, parking, and other requests and requirements of all vendors used in advance for a smooth set-up in the space that is provided.

Don’t be afraid to use professionals. Table rentals from Los Angeles companies such as AAA Rents will exceed all of your expectations with their expertise and assistance. (We’ll even do all the heavy lifting for you — we deliver, set up, a ck up the equipment afterward!)

Stay Calm

Even though you may feel you are playing “beat the clock,” it is important for everyone, especially managers and supervisors, to stay completely calm. Other employees and volunteers will feed off the high emotions that may erupt during the course of this set-up, so be sure that those in charge stay calm, cool, and collected, even if that is not how they feel inside.

Even if an aspect of the space provided or the set-up goes south, having a level head that can motivate other individuals and help come up with alternatives is vital during these stressful times.

Doing as much work in advance helps out. Create a plan, and manage the plan…the plan will manage the people so you don’t have to!

Work as a Team

Utilize individuals who work well together. Putting together something of this size, magnitude, and importance requires the experience, commitment, and stamina of all involved. Everyone should be aware of their role in this important event and do t very best to lete their tasks and more.

Pace Yourself

As space is being configured and the room set up, make a point to pace yourself. Don’t rush around so much that important details are missed or work so slowly that the room is not set up in time. Figure out how much needs to be done in the time allotted, allow for emergencies and unexpected situations, and work in a steady and productive manner.

Setting up a wedding in Los Angeles can be very stressful, but following the above suggestions will make all the difference in the world to all who are involved and to the final product. Your clients will be so happy with the room and the set-up.

Never lose sight of the fact that you are in the business of creating memories, and being cognizant of what it takes to transform a room into a beautiful environment will help do just that!

And if you need assistance or equipment…call AAA Rents and Events!

Source URL: http://aaarents.com/better-wedding-planning-use-space-save-time-set/

Attention On Tents (and Renting the Right Ones)

It’s L.A. It’s summer.

It’s hot. Really hot.

Record heat, in fact.

2016 is already the hottest year on record worldwide, and Southern California is certainly feeling it. The Southland has had record-high days in every single month so far this year. According the Weather Service, temperatures in the valley will soar somewhere between 110 and 118 degrees this weekend.

But it’s L.A. It’s summer. Party we must, and party we shall, regardless of heat. It takes more than that to dull our shine.

That said, there’s nothing wrong with doing everything we can to keep from burning to a crisp. People at outdoor events need all the help they can get, and party tents can make a huge difference. Think about it — standing in the sun and squinting is not as conducive to genial conversation as standing under a shaded roof, where it’s cooler and the ice in your beverage doesn’t melt as fast.

Wedding tent rentals are especially necessary, given that most weddings call for dressing well, usually in multiple layers. And even if your wedding is swimsuit-friendly, the average temperature difference is 27.5 degrees cooler in the shade.

AAA Rents – A Fantastic Selection of Tents and Canopies

Party hosts must be innovative during the summer, and renting a tent or canopy can be the best move you’ll make.

AAA Rents & Events provides tent rentals in Los Angeles for weddings and events of all sizes. Our inventory carries a wide variety of different tents and canopies, and you will be able to find a color and decor theme that matches what you envision in their head.

Our designer tents are perfect for intimate soirees with friends and family. Our large, elegant canopies should perfectly suit wedding receptions and birthday bashes from Santa Clarita to Long Beach to Pasadena. We have extensive experience renting out multiple tents to the same group, so any party planner in L.A. can be assured that no event will be too large for us to adequately supply.

Complete Setup and Removal

Tents are big. Even tents for small parties are tall and difficult to manage, and the more extravagant they look, the harder they are to assemble.

Don’t worry. We’ll set your tent up for you.

We’re pleased to offer full service assembly and disassembly of your tent and canopy setup. We are available 24 hours a day, so all you have to do is let us know what time your event starts and what time you want us to get the tent out of there.

Any questions that you have on the day of the event can be easily answered by our employees, and any issues that may arise will be resolved as quickly as possible. Entertaining a group of guests is stressful enough without worrying about the minutiae — let us concern ourselves with the setup details!

Our team will work tirelessly to ensure that the tent or canopy is raised and secure, as well as anything else you rent, like tables, chairs, electrical lighting, and so on. We are a professional party rental company that has thrived in Los Angeles for over 15 years, and our staff is knowledgeable, courteous and swift.

Beyond Tents and Canopies

“Wait, what was that about tables and chairs and lighting and more?”

Although tent and canopy rental is our main business, we also rent all of the little odds and ends that contribute to the overall success of a party. Tables, chairs, flooring, buffet pieces, you name it. You can get all your party rentals under one roof.

Our table and chair rentals run the gamut from fancy to casual, and we have product lines that fit everyone’s price range. Our Casa Blanca and Hugo lounge sets are perfect for refined crowds of industry bigwigs, but we can just as seamlessly supply low-key parties with Gost chairs and simple runner or banquet tables.

If the party needs supplying from the ground up, AAA also offers bar and entertainment center rentals, flooring and walkway designs, buffet and serving pieces and every possible item down to silver or gold dining room silverware.

We are committed to ensuring our client’s satisfaction with the entire experience, and that means supplying, delivering and picking up everything a party planner requires.

A Wide Array of Services

We’re more than just strong hands, too. We can help you create a vision in a real-world setting. Our employees are trained to use CAD software to lay out an ideal floor plan for the big event, and to set up lighting fixtures in a visually pleasing way. We understand the importance of atmosphere for parties and events.

Contact Us For a Consultation Today

Contact AAA Rents & Events in Van Nuys today. We’re affable, adaptable and available.

Don’t let the heat keep your party on ice. Give us a call to talk about tents, canopies, or whatever else your wedding or party may need for your guests’ best experience possible.

Source URL:  http://aaarents.com/attention-tents-renting-right-ones/

How Linens & Lighting Create the Atmosphere You’re Looking For

Have you ever walked into a room and felt as though you’d stepped into another place and time? Just outside the door you were a guest at some venue, and suddenly you were a different person in a different world?

Movies and plays have that effect. The actors telling the story obviously influence your perception, of course, but few people realize just how important the effect of lighting and texture are. They play a pivotal role in setting an atmosphere in a defined space.

If you’re a professional event coordinator, chances are you’ve experienced that feeling before. It may be exactly the thing that drew you to this profession in the first place.

Go back to that feeling in your mind—the feeling of being swept away to somewhere and something completely different.

Now come back to the present. The job at hand. If you’re cornered into a venue where you just don’t feel the guests will be transported the way you and your clients want them transported, think about the root of the problem. Is it the wrong atmosphere? If that’s the issue, perhaps what you need is some better lighting and the right table linens.

We Can Help Create Your Atmosphere

AAA Rents offers lighting rentals in Los Angeles for events of all sizes. We provide stage lighting, floor lighting, and a variety of options for the specific needs of just about any event.

We also offer outdoor heaters, which can supplement any lighting efforts with the warm orange glow of their heat sources. Atmospheric effects are often as subtle as that. The effect is both physical and emotional for guests, and can make a world of difference.

For the texture, we provide linen rentals throughout Los Angeles to help create the texture of the setting you create. The play of light on linens is easily controlled, and really goes a long way in presenting the immediate mood to anyone who enters the room.

Lights cast shadows, and the interplay of light and dark is an art unto itself. The softer the shadows, the dreamier the atmosphere becomes. The darker the shadows, the more alluring the scene becomes. With proper cloth linens and the right lights, you can create just the right kind of shadows to set the mood you’re after.

We’ll Help You Make It Real

We do this all the time – helping event coordinators create memorable experiences is our specialty. Whether you know exactly what you need and how much, or whether you’ve got some questions on how to solve an atmosphere-setting challenge, AAA Rents & Events is here for you.

We offer free pickup and delivery of all items, including linens and lights, and we offer our services 24 hours, seven days a week.

Give us a call and see how we can help you turn your venue into a wonderland for your clients.

Source URL: http://aaarents.com/linens-lighting-create-atmosphere-youre-looking/

Event Planning is All About the Details

If you’ve ever organized a big event, you know what an endless stream of to-do’s the planning process becomes. Something you forgot pops up at the last minute. Someone promised something they weren’t able to deliver. Weather suddenly goes bad and there’s no backup plan.

It’s a stressful little tornado of other people’s needs swirling around you, isn’t it? What appear to be small, unimportant details in the grand scope of event planning can actually turn into some pretty big problems when guests arrive.

Call AAA Rents & Events. We deal with organizers on a daily basis, and we can help you, too. We know where to go for permits, who to call for catering, and we know what kinds of chairs go with what kinds of events.

To help you out, here are some of the more common things organizers get wrong, and what to do about each:

Chairs

Seating is the number-one most important overlooked item on any event planner’s checklist. Time and again we see that either seating is simply not considered, operating under the assumption that wherever the big event is, there’ll be enough chairs there already, when in reality the venue does not provide chairs at all. Or, somehow worse, not enough chairs are provided, meaning some guests get to sit while others are forced to stand.

So naturally, for event planners and coordinators, there’s a temptation to knock chairs off the list, and often it happens in a hurry with no second thought. Don’t fall into that trap—don’t be the one who got the chairs wrong.

This is not “someone else’s problem”—or, at least, it shouldn’t be. Give us a quick phone call and let’s talk about seating. We know what chairs are appropriate for any type of event or venue, and we can provide just them for you. There’ll be enough seats for everyone, and the comfort and style will fit the occasion.

Chair rentals are a thankless effort; few people really appreciate them until they don’t have one to sit on, or until they don’t like the one they’re sitting on. As the one in charge of making sure seats are perfect, you can be an unrewarded hero or a scorned villain. Let us help you be the hero!

Heaters

In Los Angeles, heaters are another overlooked necessity. Just because the weather is warm all day doesn’t mean everyone will be comfortable outside at night. For the weather wimps at the party, make sure there are heaters to stay warm by.

It’s surprising what a difference heaters can make. Outdoor tents and canopies are great for Southern California, but not everyone likes to stay cooped up in a crowd. People need to stretch their elbows and get some fresh air, and when they do, they may find themselves uncomfortably chilly. Having a few heaters at the perimeter takes care of those guests without bothering anybody who doesn’t need them.

Give us a call and ask about our standing heater inventory. We can help you help your guests stay warm.

Lighting

Lighting is yet another item that coordinators either skimp on or ignore entirely, relying on the meager lighting provided at whatever venue the event is using. And sometimes that’s enough, but sometimes it’s not enough.

A few gentle glowing sidewalk lamps are great for keeping a dark and seductive atmosphere, but if that’s not what your event calls for, bringing in some supplemental lighting can keep guests engaged in the affair much longer. Darkness has its place, but keep in mind that darkness and quietness make for a sleepy house. You need to find the right balance.

A dance floor, of course, is usually dark, but there are a few things countering any potential sleepiness: loud music, fast heartbeats, and intriguing accent lights. Don’t forget your accent lights!

There’s obviously quite a lot else that goes into planning a large event, but those are three things that get overlooked. So if you’re in charge of planning, don’t forget these crucial items!

Give us a call and we can answer any questions about event rentals and planning that you have. Talk to us about our inventory and our services—not only do we rent these things, we deliver them to your location and pick them up at the end of it!

Source URL: http://aaarents.com/little-details-become-big-problems-get-right/

Wedding Bells, Wedding Chairs and Tables

A wedding day is the most memorable day of a couple’s life. That’s why every detail, from the flowers to the cake, wedding dress and even the napkin holders has to be just right. The beauty of the setting must be exquisite in every detail to highlight the enjoyment of this once in a lifetime celebration.

One aspect of a wedding that is sometimes overlooked is the choice of tables and chairs for the reception. This is a very important detail, however, as the comfort of the wedding guests is crucial to the success of the event. It’s critical to keep in mind the type of people who will be attending the wedding when choosing the table and chairs. Is this a young and active crowd, or are many elderly guests expected? These are all questions that should be considered before the tables and chairs are ordered.

Ordering The Wedding Day Furniture

Finding a good table and chair rental Los Angeles is a major factor in planning a Southern California wedding. Your contact at the table and chair rental in Los Angeles should be able to walk you through the possible choices. If you are using wood backed chairs, ask if there are cushions available to make them more comfortable and to coordinate with the other wedding decor. Some rental houses also have lovely slip covers to go over the chairs to create a dressier look.

Before ordering the tables, review the guest list and talk to the bride about seating. Does she want a casual reception with lots of mingling, or a sit down affair around tables? These are all factors in the event planning.

Finally, when all the details have been decided on, the order can be placed and the celebrations can begin!

Source URL:  http://aaarents.com/wedding-bells-wedding-chairs-and-tables/

Sweaters, Scarves, and Oh, Yeah, Outdoor Lighting

As children, parties are usually regulated to birthdays. Parties for kids often take place during the day.

There is nothing wrong with this. There is no need for children to be up late.

However, as adults, we find more and more social gatherings that start in the afternoon and stretch far into the night.

If your party is outdoors, you and your party guests could be faced with a bit of a chill. Sure, you can ask your party guests to bring some sweaters and scarves to ward off the cool air once the party gets started, but as the party host, you should have a plan of action, too.

You should have a few things planned to help your guests warm up a little. You can do this by renting the right heaters and lightning for your outdoor party.

Acquiring space heaters and outdoor lighting is important for any outdoor gathering. Even in the San Fernando Valley, the night can turn chilly rather quickly.

If you can click on a few heaters and keep the lights bright, your guests won’t even notice the temperature change. They will be too busy having fun. Parties are often just hitting their stride after the sun goes down.

The whole gathering will quickly turn into a bust, though, if everyone is standing around in the dark shivering instead of socializing, eating, and dancing. San Fernando Valley party rentals from AAA Rents & Events can certainly help you prevent this. We can help you with your lighting & heating needs, as well as any other party rentals.

Don’t make your guests rely on their winter clothing to get through your party. Take the time to prepare by investing in a few pieces of heating and lighting equipment for your next outdoor gathering.

Call us today to get started.

Source URL:  http://aaarents.com/sweaters-scarves-oh-yeah-outdoor-lighting/

Never Underestimate the Importance of a Good Bar

The importance of a nice, sturdy bar should never be underestimated, especially when it comes to throwing a great party. Adding a bar immediately takes your party to the next level.

If you aren’t sure where to get one, contact AAA Rents & Events. Our Los Angeles event rentals company has exactly the bar you need.

Here are the three biggest reasons to include a bar at your next event.

1. A Magnet for Mingling

Have you ever noticed that the busiest part of a restaurant is the bar? That’s no accident. Bars are a magnet for singles, loners, and anyone looking for new conversation.

This means they are the perfect addition to a party, especially a large party. Having a central location for people to hang out without feeling awkward is crucial at any sizable party.

2. An Anchor For the Flow of Movement

The right bar will also serve as a focal point for the party. Even if it is not front and center, it can still serve as an anchoring point for the event.

Strategically placing a themed bar in the midst of party guests allows you to control the flow of movement, avoid foot traffic jams, and ensure your affair is a memorable one.

3. An Aesthetic Introduction

A well-placed, well-stocked bar will serve as an aesthetic introduction to the evening you have planned. The very presence of a bar will immediately set the tone for your party.

Whether it is a wild or sophisticated occasion, the bar you choose should reflect that. Guests will be able to pick up on the flavor of the evening simply by visiting the bar.

A bar will take any function to the next level, and its importance should never be underestimated. Contact your local Los Angeles event rentals service—we can deliver perfect bar for your next party, and we’ll pick it up when you’re done!

Source URL:  http://aaarents.com/never-underestimate-importance-good-bar/