Everyone loves a good
outdoor event until it gets too hot.
Or too bright. Or too
windy. Or too rainy. Or too cold or too disorganized or too outdoorsy.
Your
Outdoor Event Could Use Some Indoors
No matter the event you’re
planning, adding some protection against the elements is a great way to provide
your guests with fresh air and space without sacrificing comfort. A tent or canopy
will protect friends and family from strong sun, wind and rain (hey, L.A. does
get rain sometimes!).
Because at the end of the
night, you want your guests to go home not just satisfied, but elated. That’s
no easy task, especially when the guest count starts getting up there. But one
thing lots of people enjoy is outdoor air, and one way to keep it comfortable
is with rented structures to keep outside air flowing without detracting from
everything else.
And you don’t need to just
rent a tent–there’s plenty that goes into a large event that you can do to make
your party the most memorable event of the year.
More
Than Just Tents…
Consider adding a walkway
to guide guests to the opening of the tent. This will add to the magic of your
event and provide definition to the space. Adding a walkway will also reduce
the risk of a stumble on uneven ground. If your event includes a band or DJ,
consider adding a defined dance floor for guests to enjoy!
If the breeze is cool and
light, open the sides of the tent to let the fresh air in. Your guests can
breath deep and enjoy the scenery. As the sun sets, the walls can roll down to
keep your guests cozy. Lighting will reflect against the white tent walls and
provide a bright, pleasant atmosphere.
If you prefer a simpler
look, consider a simple shade flat construction. This outdoor option provides a
simple guard against strong sunlight while allowing the breeze to cool your
guests. This feature can also be set close to an existing building to serve as
a “front porch” to your party.
Thinking
About Guests Means Also Thinking About Staff
A setup of multiple small
canopies can combine to create a long covered space. You can set the band or DJ
at one end of the canopies and allow other guests to socialize at the far end.
A long set up of single canopies will also make access easier for your caterers
and wait staff, so the party can roll on during the buffet tear down with
minimal disruption!
Walkway,
Heaters, and Lighting
Provide beverage stations
at several points under the canopy in addition to wait staff. This will
encourage guests to wander freely, socialize, and enjoy the atmosphere provided
by the canopy. This will also enable the staff to do their jobs with minimal interference.
Position the tent close to
a power source so your caterers have access to electricity as they set up.
Additional access issues to consider include heavy items such as coolers full
of ice. During meal time, consider opening side walls that will allow for a
breeze to pass through the venue to reduce flies and other pests.
Fresh
Plants for a Fresh Atmosphere
Your guests will be more
comfortable with fewer bugs. Consider incorporating the following fragrant
plants into centerpieces or flower arrangements:
Mint
Lemongrass
Lavender
Basil
In addition to being
attractively aromatic, these plants will repel mosquitoes and cut down on gnats
and flies.
If possible, arrange the
theme of your event around the colors included in these plants, or place live
versions of these plants on the table and invite guests to take them home as a
remembrance or keepsake.
When setting out food for
your event, keep covers on hot food and provide mesh tents for cold dishes.
Make sure to address a spot to set these covers aside when selecting food so
guests can easily access their chosen food and then re-cover it.
No matter the formality of
your dinner wear, AAA Rents & Events can help you set a beautiful table.
Their reasonable rates on dinnerware, silver, table cloths and place settings
can help you create a memorable event. Should your event lend itself to
disposable dishes, be sure to provide discreetly placed covered trash cans,
again to reduce pesky insects and keep the air fresh.
If you’re looking for tent rental in
Glendale, CA, check out AAA Rents & Events for elegant tents and
canopies. In addition to protection from the sun, our rental stock includes
custom lighting features, swag draping, and flowing curtain panels. Your party
can move from bright to exotic, depending on your selection. Relax and enjoy!
