If you’ve ever organized a
big event, you know what an endless stream of to-do’s the planning process
becomes. Something you forgot pops up at the last minute. Someone promised
something they weren’t able to deliver. Weather suddenly goes bad and there’s
no backup plan.
It’s a stressful little
tornado of other people’s needs swirling around you, isn’t it? What appear to
be small, unimportant details in the grand scope of event planning can actually
turn into some pretty big problems when guests arrive.
Call AAA Rents & Events. We deal
with organizers on a daily basis, and we can help you, too. We know where to go
for permits, who to call for catering, and we know what kinds of chairs go with
what kinds of events.
To help you out, here are
some of the more common things organizers get wrong, and what to do about each:
Chairs
Seating is the number-one
most important overlooked item on any event planner’s checklist. Time and again
we see that either seating is simply not considered, operating under the
assumption that wherever the big event is, there’ll be enough chairs there
already, when in reality the venue does not provide chairs at all. Or, somehow
worse, not enough chairs are provided, meaning some guests get to sit while
others are forced to stand.
So naturally, for event
planners and coordinators, there’s a temptation to knock chairs off the list,
and often it happens in a hurry with no second thought. Don’t fall into that
trap—don’t be the one who got the chairs wrong.
This is not “someone
else’s problem”—or, at least, it shouldn’t be. Give us a quick phone call and
let’s talk about seating. We know what chairs are appropriate for any type of
event or venue, and we can provide just them for you. There’ll be enough seats
for everyone, and the comfort and style will fit the occasion.
Chair
rentals are a thankless effort; few people really appreciate them until
they don’t have one to sit on, or until they don’t like the one they’re sitting
on. As the one in charge of making sure seats are perfect, you can be an unrewarded
hero or a scorned villain. Let us help you be the hero!
Heaters
In Los Angeles, heaters
are another overlooked necessity. Just because the weather is warm all day
doesn’t mean everyone will be comfortable outside at night. For the weather
wimps at the party, make sure there are heaters to stay warm by.
It’s surprising what a
difference heaters can make. Outdoor tents and
canopies are great for Southern California, but not everyone likes to stay
cooped up in a crowd. People need to stretch their elbows and get some fresh
air, and when they do, they may find themselves uncomfortably chilly. Having a
few heaters at the perimeter takes care of those guests without bothering
anybody who doesn’t need them.
Give us a call and ask
about our standing heater inventory. We can help you help your guests stay
warm.
Lighting
Lighting is yet another
item that coordinators either skimp on or ignore entirely, relying on the
meager lighting provided at whatever venue the event is using. And sometimes
that’s enough, but sometimes it’s not enough.
A few gentle glowing
sidewalk lamps are great for keeping a dark and seductive atmosphere, but if
that’s not what your event calls for, bringing in some supplemental lighting
can keep guests engaged in the affair much longer. Darkness has its place, but keep
in mind that darkness and quietness make for a sleepy house. You need to find
the right balance.
A dance floor, of course,
is usually dark, but there are a few things countering any potential
sleepiness: loud music, fast heartbeats, and intriguing accent lights. Don’t
forget your accent lights!
There’s obviously quite a
lot else that goes into planning a large event, but those are three things that
get overlooked. So if you’re in charge of planning, don’t forget these crucial
items!
Give us a call and we can
answer any questions about event
rentals and planning that you have. Talk to us about our inventory and our
services—not only do we rent these things, we deliver them to your location and
pick them up at the end of it!
